User Groups: A New Way to Manage Users in Webgate.io
Dear Webgate.io Community,
today we have an update for you that teams with many projects within one organization have been waiting for: User Groups are here. We know how much user management can make you groan at times, and that is exactly where this update comes in. We are thrilled to finally share it with you.
No More Digging Through Excel Lists
Across many projects, the same people keep working together: the production company's team, the editors and assistant editors, the VFX department, and the dailies team. Until now, you had to gather these people together for every new project. And whenever someone left the team, you had to remember to remove that person everywhere again. That costs time and invites mistakes.
With User Groups, we are changing this fundamentally.
Creating and Editing User Groups
There is nothing new to learn. In the «Users» tab on the right of your project, you create and manage user groups exactly the way you used to invite individual users.
You fill a group flexibly: you add existing users from the project or enter new members, who then receive an automatic email invitation to Webgate.io. From there, you assign the group to a project or room exactly like individual users, including a role from Admin all the way to Viewer.
Maintain Once, Up to Date Everywhere
The key is in the permission logic. Access is tied to the group, not to each individual assignment.
In practice, this means: when someone joins a team, you add them to the existing user group and they automatically have access to all the projects and rooms the group is part of. When someone leaves the team, you edit the group once and remove the person. Done. You no longer have to go through every project and room. Especially with many parallel projects, this saves you an enormous amount of time and hassle in your organization.
Everything at a Glance on the Users Page
Open the users page via the context menu of an organization or project, and you get the full overview. For every project, you can see at a glance which user groups hold which permissions, right down to the individual room, so you always know exactly who has access to what.
Who Manages User Groups?
Organization admins can create and manage groups, project admins can add and remove groups.
This feature is a direct customer request and grew out of our daily work with you. Thank you for the feedback that keeps making Webgate.io better.
Best regards,
Your Webgate.io Team
Opublikowano: 06 lipiec 2026 11:30
User Groups: A New Way to M...